Forms & Publications
Click on the name of a form below to view/download it. All forms are available in PDF format; some forms are also available in a fillable PDF format. What is a fillable PDF? Fillable PDFs allow you to complete certain sections of a form online and save the filled content to your computer. We do not offer electronic form submission at this time. You may either mail or fax the forms into your nearest service center.
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Registration & Records | Finance | Health, Safety & Travel | Recognition & Awards | Español | Service Team & Delegate
Publications
Registration & Records Forms
Event registration forms and information can be found on the Event Registration page »
Form Name |
Form # |
When Needed |
Basic Information |
Girl Registration Form |
NA |
To register a girl member |
Cannot attend more than 1 meeting before providing registration form and paying GSUSA membership dues ($12). Membership year is October 1 – September 30. Financial assistance is available. Tips for filling out the Girl Registration Form: - Spring Re-registration FAQ
- Print out 2 copies of the registration form. Print one for your records and one to SIGN and mail.
- Include your Service Unit (SU) number on your registration. You can find your number using our Service Unit Locator .
- Contact us with questions. If you have any questions or confusion when completing the registration form, contact your local service center . By answering your questions before your registration form is sent in, we can expedite your registration process. We are here to help you!
- Financial assistance is available - application form #116b is listed below.
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Adult Registration Form |
NA |
To register an adult member |
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Criminal Background Check Authorization* |
211 |
To complete a background check |
*Only submit if online portal is NOT used or you are not volunteering. |
Membership Dues Summary |
NA |
To turn in troop/group membership dues |
States number of registration forms, total amount of GSUSA membership dues paid and meeting information. |
Change of Member Information PDF or Fillable PDF |
008 |
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Troop/Group Attendance Record |
124 |
Optional form |
Helps you track attendance. |
Training Transcript Request |
514 |
To receive a copy of your adult training record in GSOSW database |
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Adult Training Record Update |
515 |
To update adult training
record in GSOSW database |
Must attach copy of your council training record card, certification, etc. |
Finance Forms
Form Name |
Form # |
When Needed |
Basic Information |
Troop/Group Dues Record |
125 |
Optional form |
Tracks dues collected. Amount needs to be decided as a group (leader, parents and girls) and is based on the troop's plans and family situations. It must be ok for girls to come if they can't afford dues every time. |
Troop Financial Report PDF or Fillable PDF |
102 |
Due June 15 every year |
Submit this form by June 15 to the service unit treasurer. Submit with form #107 & most recent bank statement. Service units use form #208. |
Detailed Bank Account Activity Record PDF or Excel format |
107 |
Due June 15 every year |
Submit this form by June 15 to the service unit treasurer. Submit with form #102. This needs to be completed as the transactions occur. Keep all receipts and bank statements. |
Troop-Group Sponsorship |
112 |
|
|
Application for Additional Money-Earning Activity PDF or Fillable PDF |
113 |
To get approval for money-earning projects |
Submit this form a minimum of 6 weeks before the activity to your service unit event/travel coordinator. Does not need to be completed for council-sponsored product sales. |
Financial Assistance Request - Girl Membership Dues/Uniforms/Books PDF or Fillable PDF |
116b |
To request financial assistance for girl membership, dues, uniforms and/or books |
Requests are granted based on the financial need of the family and are limited to available funds. No girl will be denied membership due to an inability to pay membership dues. |
Financial Assistance Request - Travel |
116d |
To request financial assistance for council-sponsored travel opportunities (not destinations or troop trips) |
Financial assistance is limited to available funds. Preference will be given to girl members in awarding assistance. Chaperones may apply and will be awarded funds after girl requests have been fulfilled. |
Troop Disband Notice |
133a |
To disband troop |
Submit this form with form #133b to your service unit treasurer. |
Troop Disband Roster |
133b |
To disband troop |
Submit this form with form #133a to your service unit treasurer. |
Donation & Pledge Form |
601 |
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Donation Receipt |
602 |
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Donation Authorization |
606 |
To solicit cash and/or in-kind donation |
Must be completed to solicit any cash or in-kind donation. Cash donations exceeding $250 must be deposited by GSOSW and GSOSW will send the troop/group a check. |
Product Sales - Notice of Outstanding Balance |
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Product Sales - Extended Troop Travel Request for Cookie Credit Funds |
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Health, Safety & Travel Forms
See Safety Activity Checkpoints under publications header.
Form Name |
Form # |
When Needed |
Basic Information |
Individual Permission Form |
117 |
To allow girls to participate in one troop/group and/or council-sponsored activity that is 2 nights or less -or- is an activity considered high risk as outlined in Safety Activity Checkpoints |
This form can also be used when a parent/guardian does not want to sign form #120. Must notify parents/guardians of activities planned. Includes permission to use photographs and receive emergency medical treatment. |
Annual Permission Form |
120a |
To allow girls to participate in troop/group and council-sponsored activities that are 2 nights or less |
Must notify parents/guardians of activities planned. Cannot use for high risk activities. Includes permission to use photographs and receive emergency medical treatment. |
Annual Permission & Health History |
120b |
|
|
Health Form (Basic Troop Activity) |
204 |
To participate in troop activities |
See Safety Activity Checkpoints for additional details. |
Girl Health Examination Record |
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Adult Health Examination Record |
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Photo Release |
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Extended Travel Permission |
118 |
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Notice of Intent - Troop Travel PDF or Fillable PDF |
119 |
To take girls on an activity outside of the regular meeting place/date/time that is more than 4 hours including travel time, but not more than 2 nights |
Submit to service unit event/travel coordinator at least three weeks prior to activity. This form replaces the following legacy forms: Travel Progression 1 and 2, Activity Roster for Field Trips and General Activity Roster; Notice of Intent - Short Trip; Intent to Go; Application for Day Trips, Overnights, and Camping. Please consult the new Policies and Procedures - out soon - for further explanation. Please direct questions on this change to your local program specialist. |
Extended Trip Application |
121a |
To travel with girls for three nights or more |
Submit this form at least nine months in advance to the closest service center. |
Extended Trip Departure |
121b |
To travel with girls for three nights or more |
Submit this form at least nine months in advance to the closest service center. This information will be used in the event of an emergency. |
Emergency Procedures Card |
123 |
|
|
Accident-Injury Report |
808b |
To report an accident or injury |
Submit no later than two weeks after the incident to the site registrar at the Portland Service Center or your local membership manager. |
Insurance Claim Form |
|
To make an insurance claim |
Submit to GSOSW More info: Activity Accident Insurance Brochure |
Conflict or Grievance Report |
808a |
To report a grievance or conflict |
See Council Volunteer Policies for additional details. |
Recognition & Awards Forms
Español Forms (Spanish)
Service Team & Delegate Forms