Forms & Publications

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All forms are in PDF format and are printable.
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Form Name

Form #

When Needed

Basic Information

Girl Registration Form

NA

To register a girl member

Cannot attend more than 1 meeting before providing registration form and paying GSUSA membership dues ($12). Membership year is October 1 – September 30. Financial assistance is available.

Tips for filling out the Girl Registration Form:

• Spring Re-registration FAQ   
• Print out 2 copies of the registration form. Print one for your records and one to SIGN and mail.
• Include your Service Unit (SU) number on your registration. You can find your number using our Service Unit Locator .
• Contact us with questions. If you have any questions or confusion when completing the registration form, contact your local service center . By answering your questions before your registration form is sent in, we can expedite your registration process. We are here to help you!
• Financial assistance is available - application form #116b is listed below.

Adult Registration Form

NA

To register an adult member

• See membership requirements in Council Volunteer Policies & Procedures.
• Spring Re-registration FAQ

Criminal Background Check Authorization*

211

To complete a background check

Have option to complete background check on this form or online:
http://www.girlscoutsosw.org/cms/onlinebackgroundcheck.aspx .

*Only submit if online portal is NOT used or you are not volunteering.

Membership Dues Summary

NA

To turn in troop/group membership dues

States number of registration forms, total amount of GSUSA membership dues paid and meeting information.

Change of Member Information

008

Troop/Group Attendance Record   

124

 Optional form

 Helps you track attendance.

Training Transcript Request 

514

To receive a copy of your adult training record in GSOSW database

Adult Training Record Update

515

To update adult training
record in GSOSW database

Must attach copy of your council training record card, certification, etc.

Form Name

Form #

When Needed 

Basic Information 

Troop/Group Dues Record

125

Optional form

Tracks dues collected. Amount needs to be decided as a group (leader, parents and girls) and is based on the troop's plans and family situations. It must be ok for girls to come if they can't afford dues every time.

Troop Financial Report

102

Due June 15 every year

Submit this form by June 15 to the service unit treasurer. Submit with form #107 & most recent bank statement. Service units use form #208.

Detailed Bank Account Activity Record

107

Due June 15 every year

Submit this form by June 15 to the service unit treasurer. Submit with form #102. This needs to be completed as the transactions occur. Keep all receipts and bank statements.

This form is also available in Excel format.

Troop-Group Sponsorship

112

Application for Additional Money-Earning Activity

113

To get approval for money-earning projects

Submit this form a minimum of 6 weeks before the activity to your service unit event/travel coordinator. Does not need to be completed for council-sponsored product sales.

Financial Assistance Request - Girl Membership Dues/Uniforms/Books

116b

To request financial assistance for girl membership, dues, uniforms and/or books

Requests are granted based on the financial need of the family and are limited to available funds. No girl will be denied membership due to an inability to pay membership dues. This form is also available in a Fillable PDF.

Financial Assistance Request - Travel

116d

To request financial assistance for council-sponsored travel opportunities (not destinations or troop trips)

Financial assistance is limited to available funds. Preference will be given to girl members in awarding assistance. Chaperones may apply and will be awarded funds after girl requests have been fulfilled. 

Troop Disband Notice

133a

To disband troop

Submit this form with form #133b to your service unit treasurer.

Troop Disband Roster

133b

To disband troop

Submit this form with form #133a to your service unit treasurer.

Donation & Pledge Form

601

Donation Receipt  

602

Donation Authorization

606

To solicit cash and/or in-kind donation

Must be completed to solicit any cash or in-kind donation. Cash donations exceeding $250 must be deposited by GSOSW and GSOSW will send the troop/group a check.

Product Sales -  Notice of Outstanding Balance

Product Sales -  Extended Troop Travel Request for Cookie Credit Funds

Form Name

Form #

When Needed

Basic Information  

Individual Permission Form

117

To allow girls to participate in one troop/group and/or council-sponsored activity that is 2 nights or less -or- is an activity considered high risk as outlined in Safety-Wise

This form can also be used when a parent/guardian does not want to sign form #120. Must notify parents/guardians of activities planned. Includes permission to use photographs and receive emergency medical treatment.

Annual Permission Form

120a

To allow girls to participate in troop/group and council-sponsored activities that are 2 nights or less

Must notify parents/guardians of activities planned. Cannot use for high risk activities. Includes permission to use photographs and receive emergency medical treatment.

Annual Permission & Health History

120b

Health Form (Basic Troop Activity)

204

To participate in troop activities

See Safety-Wise for additional details. 

Girl Health Examination Record

Adult Health Examination Record   

Photo Release

Extended Travel Permission

118

Notice of Intent - Troop Travel

119

To take girls on an activity outside of the regular meeting place/date/time that is more than 4 hours including travel time, but not more than 2 nights

Submit to service unit event/travel coordinator at least three weeks prior to activity.

This form replaces the following legacy forms: Travel Progression 1 and 2, Activity Roster for Field Trips and General Activity Roster; Notice of Intent - Short Trip; Intent to Go; Application for Day Trips, Overnights, and Camping. Please consult the new Policies and Procedures - out soon - for further explanation. Please direct questions on this change to your local program specialist.

Extended Trip Application

121a

To travel with girls for three nights or more

Submit this form at least nine months in advance to the closest service center.

Extended Trip Departure

121b

To travel with girls for three nights or more

Submit this form at least nine months in advance to the closest service center. This information will be used in the event of an emergency.

Emergency Procedures Card

123

Accident-Injury Report

808b

To report an accident or injury

Submit no later than two weeks after the incident to the site registrar at the Portland Service Center or your local membership manager.

Insurance Claim Form

To make an insurance claim

Submit to GSOSW

More info: Activity Accident Insurance Brochure

Conflict or Grievance Report

808a

To report a grievance or conflict

Form Name

Form #

When Needed

Basic Information 

Golden Trefoil Application

Bridging Awards

Girl Scouts USA has updated the guidelines for bridging awards. Bridging awards mark a girl's transition from one leadership level to the next. All grade-level bridging awards are now aligned with the Girl Scout Leadership Experience; these revised requirements replace those in the grade-level handbooks.

Adult Recognition Nomination Form

501

(troop/group or service unit level)

Adult Recognition Nomination Form

502

(council or national impact)

Progressive Volunteer Award Nomination Form

503

Leadership Development Pin

504

Years of Service/Membership Award

505

Form Name

Form #

When Needed

Basic Information  

Volunteer Agreement

209

SU Financial Report  

208

Recruitment Interest List

308

Award Certificates for Service Unit Use

Volunteer Performance Evaulation 

310

This form is also available in a Fillable PDF

Delegate Report Form

for online submission

Delegate Position Description

Governance Proposal Referral

Adult Training Request Form

513