Event Registration

This registration information is for program events only . If you would like to register for an adult development course, please cl ick here .

 

How to Register for a Council Sponsored Event

Please read the following information carefully to ensure that you are complying with all guidelines and understand all policies. To ensure that you have the latest event information, check out the Program Guide page.

If you are registering as a Juliette/Individually Registered Girl, an attending adult is required to participate with the girl in a program event unless otherwise stated.

All  Program Guide event participants must be registered Girl Scouts. If you have questions about your membership status, contact your local Girl Scout service center. Parent permission is required for Girl Scout activities. Following Safety-Wise, written parental/guardian consent is required for every girl wishing to participate in an activity that is scheduled to happen any time or place outside of the regular meeting. Permission forms can be found under the "Troop" section of the Forms & Publications page.

 

By Mail, Fax or Walk-In 

Online 

 

Print and complete the appropriate event registration form:

Mail or fax the completed form with payment (fax will need to include a credit card number) to the address below. Registrations forms can also be walked in to your local service center .

Address :
Girl Scouts OSW
Attn: Program Events
1922 McGilchrist St. SE
Salem, OR 97302

Fax:
(503) 581-7629

Incomplete forms or forms without payment cannot be processed. Questions or concerns? Contact the program department administrative assistant at (800) 875-2451.

COOKIE CREDITS CANNOT BE USED WITH OUR ONLINE REGISTRATION SYSTEM

To use Cookie Credits, please register by mail or walk-in delivery to your local service center. See information to your left for details. Thank you!

To register online, click here and follow these instructions:

  1. Select the type of event you are registering for (i.e. Program Event).
  2. Select the month for the event you desire and click “Go”.
  3. Click on the name of the event on the day you wish to attend.
  4. Choose troop registration or individual registration.
  5. Complete the registration form completely, using the name under which you registered as a Girl Scout member, (i.e. Elizabeth vs. Liz).
  6. Fill out the payment information completely. We accept VISA or MasterCard only. Your card will be charged immediately. Please print the payment information screen for your records, as you will not receive a receipt. 
  7. A confirmation screen will tell you that your request has been entered into the system and that your card has been charged. You will receive a separate confirmation letter (either in the mail or via e-mail – your choice when you register) when the minimum attendance requirement is reached and the event is confirmed to go. An information packet will be mailed out two weeks prior to the event with any other information you may need.
  8. You cannot register additional attendees or remove attendees online! To change the number attending you must call the program department administrative assistant at 503-581-2451 or 800-875-2451.

Please let us know if you experience any problems with online registration by contacting us at (800) 338-5248. Thank you!

 

 

Registration A-Z

Important definitions and council policies regarding council sponsored program events.

Cancellation & Refunds

Cancel your event registration as soon as you know you cannot attend. Organizations that we partner with need prior notification to prepare for the accurate number of participants attending. Refund requests must be received IN WRITING fourteen days prior to the event to get a refund or transfer to a different event. Cancellations received less than fourteen days before the event are not refundable.

Confirmation Letter

A confirmation letter will be sent when the minimum attendance requirement is reached and the event is confirmed to go.

Gift Cards/Program Certificates/Cookie Credits and Events/Travel

Girls are able to use their cookie credits/program certificates/gift cards to pay for Girl Scout events and trips that they take as a troop or individual. They must fill out the appropriate registration forms and mail in their certificates/cards with their registration forms.

Information Packet

An information packet along with a schedule of activities and additional materials will be mailed or emailed two weeks prior to the event by the program administrative assistant.

Payment

Payment in full is due with your registration. Fees may be paid with VISA, MasterCard, check (made payable to Girl Scouts of Oregon and Southwest Washington) or money orders. NOTE: Credit cards are the only form of payment for online registrations. NOTE: Payment for the event does not mean placed in the event. You are not placed until the event has met the minimum number of participants and the registration is open 10 weeks before the date of the event.

Pre-registration/At the door registration

Unless otherwise noted in the program guide pre-registration is required for all events. People arriving at the door for a pre-registration only event will be turned away.

Registration Closing Dates/Register By Date

This is the date a program will be cancelled if the minimum attendance requirements are not met. All event registrations close when capacity is reached or 2 weeks prior to the event, whichever comes first, unless otherwise stated in the event guide. No late registrations will be accepted at any time. This is to provide the staff and program partners enough time to prepare for the event.

Registration Grade Levels

Registrations are based on the new Girl Scout program levels:

  • Daisy Girl Scouts - Grades K-1
  • Brownie Girl Scouts - Grades 2-3
  • Junior Girl Scouts - Grades 4-5
  • Cadette Girl Scouts - Grades 6-8
  • Senior Girl Scouts - Grades 9-10
  • Ambassador Girl Scouts - Grades 11-12

Registration Opening Dates

Registration opens 10 weeks before an event. Registrations received prior to the 10 weeks will be placed on a waiting list and when the registration opens it will be placed based on date received. NOTE: Payment for the event does not mean placed in the event. You are not placed until the event has met the minimum number of participants and the registration is open 10 weeks before the date of the event.

Waiting Lists

...are maintained for all full programs; notify us immediately if registration numbers change, in order to make use of space available.