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 Registration Information

Registration for summer 2018 opens Dec 5, 2017. Camp is open to all girls entering grades 1-12 in fall 2018 — no prior Girl Scout experience required! If your girl is not already a registered Girl Scout, $25 will be added to your total camp balance to cover Girl Scout annual membership dues through September 30, 2018. Explore the rest of our website to see all the opportunities available to her as a member.

Camp with a Friend

Camping with a friend can be a lot of fun, and is a great way for girls to strengthen friendships while making new ones! If your camper wants to enjoy the adventure of camp with a friend, both girls must:

  1. Meet grade requirements and be registered for the same camp program.
  2. Be listed as “buddies” on their registrations.
  3. Have a current 2017-2018 Girl Scout membership.

Buddies will be placed in the same sleeping unit, and will be encouraged - as all campers are - to try a variety of activities and make new friends!

Online Registration

Our online registration system allows you to register, complete forms, add money to trading post accounts, and make payments all in one place!

Online registration is the fastest and most accurate way to register. A $50 non-refundable deposit is due at the time of registration to reserve your camper’s spot. Financial assistance cannot be used toward this deposit.

Paper Registration

Registrations are also accepted via mail, fax, email, and walk-in. Phone registrations cannot be accepted. Registration forms can be downloaded from the forms page or picked up at your local service center.

A $50 non-refundable deposit is due at the time of registration to reserve your camper’s spot. Financial assistance cannot be used towards this deposit. You may choose to pay your camp balance in full at the time of registration, make payments at a later date online by setting up a payment plan using the online registration system, or call the camp registrar at (800) 338-5248 ext. 6850.

Send completed registration form and required $50 deposit to:

Girl Scouts OSW
Attn: Resident Camp
9620 SW Barbur Blvd
Portland, OR 97219
Fax: (503) 892-7619
Email: activities@girlscoutsosw.org

Payment and Tiered Pricing

Tiered Pricing
GSOSW uses tiered pricing to keep camp affordable for all families while also expressing the true cost of resident camp. Tier one reflects the actual cost of camp including staffing, program supplies, food and maintenance costs. Tier two is a partially subsidized fee, and tier three is our fully subsidized fee. Regardless of what tier your family is able to pay, all girls will enjoy the same high quality camp experience. When registering for camp, please pick the tier your family can afford. Tiered prices are listed with each camp session description as tier one/tier two/tier three (ex. $355/305/255).

Balance and Payment Options
The balance of the camp fee is due three weeks before the opening day of the camp session you have chosen. Any balances not paid three weeks before this date will incur a $25 late fee. Additionally, your camper may lose her place in a camp session if payment is not received by the due date.

Payments may be made by check, VISA, MasterCard, Discover, or Cookie/Nut Credit. Once you have paid the deposit, we encourage you to use Cookie/Nut Credit to pay the remaining balance of camp fees. Visit girlscoutsosw.org/camp for more details!

What is Cookie/Nut Credit?
When selling Girl Scout Cookies and other products, girls earn credit that they can use for a variety of Girl Scout-related activities, including camp. To learn more about how your girl can earn Cookie/Nut Credit this year, email mstanley@girlscoutsosw.org.

Financial Assistance (Campership)

Resident camp financial assistance (campership) is available for all girls. To apply, use the Overnight Camp Financial Assistance Request, or call (800) 338-5248 ext. 6850 to request a form be mailed to you. See form for submission details. Information collected for camperships is kept confidential. Campership information will be sent separately from your camper confirmation and should arrive a few weeks after receipt of your assistance request.

Financial assistance is made possible by generous donations from individuals. More than 150 girls were able to attend camp last year thanks to financial assistance! If you’d like to support this important fund, visit girlscoutsosw.org/donate or call (503) 977-6800.

Cancellations

To cancel a camp registration, send an email to activities@girlscoutsosw.org at least three weeks prior to the first day of the camp session for which the cancellation is being made. Cancellation must be made by this time in order to receive a refund of the registration fees paid, less the deposit ($50).

Refund Policy

Full refund: The total amount paid will be refunded (including the deposit) only if:

  • A selected camp session is full and no alternative can be found.
  • The financial assistance amount requested is not fully granted and you are unable to pay the remaining balance.

Partial refund: The camp fee, less the deposit ($50), will be refunded only if:

  • The camper does not attend due to illness or injury. A letter from a physician must accompany a refund request.
  • The camper is sent home from camp due to illness or injury occurring at camp. Refunds are prorated in such cases and will not be made if the camper attends more than half of the camp session. This refund will only be made at the written request of the parent/guardian within 30 days of the end of the camp session.
  • Family plans change and camper can no longer attend. In this case, written cancellation must be received three weeks before the opening date of the confirmed session.


 Frequently Asked Questions
Is financial assistance available?

Yes, overnight camp financial assistance (campership) is available for all girls who live within our council jurisdiction. See financial assistance section of “Registration Information” above for details.

My camper's not a Girl Scout; can she come to camp?

Yes, camp is open to all girls entering grades K-12 in fall 2017 — no prior Girl Scout experience required! See “Registration Information” above for more details.

Is transportation available to and from camp?

Transportation is not available to and from camp. When dropping your girl off, you have the golden opportunity to see where she will be enjoying her time at camp and to meet camp staff. You will receive directions to camp in your confirmation email. See “Can parents/guardians visit the camp?” below for more details.

Can you accommodate medical/dietary needs?

Absolutely! We want to help your girl have a GREAT time at camp. Understanding her needs before she arrives will help us provide her with the best possible camp experience. Please be sure to list any medical conditions, special needs, behavioral needs, allergies, and dietary restrictions on the Camper Health History/Release form during registration. Please contact us at activities@girlscoutsosw.org as soon as possible to discuss special accommodations needed for your camper.

What do meals look like at camp?

Campers enjoy family style meals served twice daily in the dining hall, and a third meal is packed up and eaten at a location chosen by the cabin group. Our kitchen staff provides well balanced meals and can accommodate all campers’ dietary needs. Additional food is readily available all day, as we know how much energy is spent having fun!

Where will my camper sleep?

Sleeping accommodations vary depending on the camp property and unit (a unit is a group of cabins). Some examples include cabins, yurts, adirondacks, and even covered wagons! Campers bunk with girls similar to their age and counselors sleep in a cabin nearby. View the video on any camp page to see some photos of sleeping accomodations: Camp Arrowhead, Camp Cleawox or Camp Whispering Winds.

Can parents/guardians visit the camp?

We offer an open house at all three of our camps where you and your girl can visit the camp, tour the facilities, and meet the camp staff. Each camp director will be available to answer questions during open houses.

Plus, this year we’re introducing an exciting new opportunity for you to see camp when dropping off and picking up your camper! During drop-off, you can accompany your camper to her sleeping unit to help her get settled. On pick-up day, your camper will become your tour guide and show you all her favorite parts of camp.

What training does camp staff receive?

All GSOSW camp staff are required to pass a background check and complete a two week training program prior to working with campers. Training includes CPR/First Aid certification and emergency preparedness, child development, group management, helping with homesickness and much more. Staff at each camp are trained in safety and facilitation practices for the program activities available at their site (e.g., archery, horses, lifeguarding, rock climbing).

Is there a camp store?

The Trading Post is a store at each overnight camp where girls can purchase fun memorabilia, camping accessories and camp-branded clothing! The easiest way to add funds to your camper’s Trading Post account is during registration. To add funds after registration, contact activities@girlscoutsosw.org. The average amount added to Trading Post accounts is $30. Please keep in mind that Trading Post account deposits cannot be accepted at check-in. 

How can I communicate with my girl at camp?

You’re encouraged to send mail and email to your girl while she’s at camp. Phone access is available to staff for emergencies. Camp is purposefully a place where girls can be “unplugged,” allowing them to better connect with each other and their environment.

Mail: To ensure that your camper receives a letter each day, we recommend writing letters ahead of time and giving them to staff at camper drop-off. Staff will hand deliver them to your girl throughout the week. You are also welcome to use the mailing address provided in the confirmation email. Don’t forget to pack pre-addressed and stamped envelopes for your camper to write back!

Email: Family and friends are welcome to email your girl while she’s at camp. Emails are printed and delivered to campers once a day. Campers will not be able to reply via email.

Can my girl come to camp with a friend?

Yes, she can! Camping with a friend can be a lot of fun, and is a great way for girls to strengthen friendships while making new ones. If your camper wants to enjoy the adventure of camp with a friend, both girls must:

  1. Meet grade requirements and be registered for the same camp program.
  2. Be listed as “buddies” on their registrations.
  3. Have a current 2017 Girl Scout membership.

Buddies will be placed in the same sleeping unit, and will be encouraged - as all campers are - to try a variety of activities and make new friends!

Are campers covered by insurance?

Secondary insurance coverage is provided by GSOSW for accident or injury at camp for up to $15,000. This cost is included in your camper’s Girl Scout membership.

How can my girl earn badges at camp?

Each girl has the opportunity to complete steps toward earning a Girl Scout badge, or even earn a full badge while at camp! Girls will be sent home with a written record of the badges or badge requirements, by grade level, that they completed while at camp.

Questions? We can help!

We're always happy to answer your questions or talk with you about your Girl Scout's overnight camp experience. Contact us at activities@girlscoutsosw.org or (800) 338-5248 ext. 6850.