Supplemental insurance covers anyone of similar/appropriate age who is participating in a Girl Scout activity but is not a registered member of Girl Scouts. Volunteers are required to purchase supplemental insurance for those participants at meetings, events, and Girl Scout activities when they are the primary sponsor. When Girl Scouts are participating in someone else’s event (e.g. a school fair or community festival), we are not required to purchase supplemental insurance.
As mentioned, those covered by supplemental insurance must be participating in a Girl Scout activity. This means tagalongs like small siblings, or parents who are waiting for an event to be over, are not covered.
You may bundle events to create efficiency in making requests for supplemental insurance. For example, if you plan a program that occurs on four consecutive Tuesday afternoons, estimate the number of people expected at each event and submit one request that describes each separate activity.
Supplemental insurance has a minimum charge of $5 to cover up to 45 people. If you expect more than 45 people, there is a small additional charge per person. Requests for this insurance must be made in writing at least seven (7) business days before the scheduled event. Send your requests to insurance@girlscoutsosw.org. You’ll want to include:
- The date and time of the event.
- The location of the event (include troop numbers and service units, if possible).
- A brief description of the event.
- An attendance estimate.
- The name and contact information of the person in charge of the event and, if different, the name and contact information of the person who should receive the emailed certificate of insurance.
You will be contacted for payment before insurance is processed and you will receive a confirmation email once it has been processed.