side menu icon
Reg_FAQ
 Registration Information

Camp is open to all girls entering grades 1-12 in fall 2023—no prior Girl Scout experience required! If your girl is not already a registered Girl Scout, $25 will be added to your total camp balance to cover Girl Scout annual membership dues through September 30, 2023. Explore our website to see the many exciting opportunities available to her as a member!

Registration opens December 6, 2022, at 10 a.m.

Camp with a Friend

Camping with a friend can be a lot of fun, and is a great way for girls to strengthen friendships while making new ones! If your camper wants to enjoy the adventure of camp with a friend, both girls must:

  1. Meet grade requirements and be registered for the same camp program.
  2. Be listed as “buddies” on their registrations.
  3. Be currently registered Girl Scouts for the 2023 membership year. Girls may add membership during camp registration.

Buddies will be placed in the same sleeping unit, and will be encouraged—as all campers are—to try a variety of activities and make new friends!

Attending as a troop? Please list your troop number when filling out the buddy request.

Online Registration

Our online registration system allows you to register, complete forms, deposit money into trading post accounts and make payments. Online registration is the fastest and most accurate way to register for overnight camp. Simply visit the overnight camps page and click on “register now.” Questions? Reach out to answers@girlscoutsosw.org

Payment and Tiered Pricing

Tiered Pricing
Our council offers tiered pricing to keep camp affordable for girls and their families, while also expressing the true cost of overnight camp, as GSOSW does not make a profit on our overnight camp programs.

  • Tier one reflects the actual cost of camp including staffing, program supplies, food and maintenance costs.
  • Tier two is a partially subsidized fee.
  • Tier three is a fully subsidized fee. You can select tier three as your pricing option without applying for financial assistance.

Regardless of what tier your family is able to pay, all girls will enjoy the same high-quality camp experience. When registering for camp, please choose the tier your family can afford. Tiered prices are listed with each camp session description as tier one/tier two/tier three (e.g. $775/715/665). Tiered pricing can be adjusted after registration if requested by email. Tiered pricing, a form of financial assistance, is only available while funds last and is distributed on a first-come, first-served basis.

What are Program Credits?
When selling Girl Scout Cookies and other products, girls earn program credits that they can use for a variety of Girl Scout-related activities, including camp. To learn more about how your girl can earn program credits this year, email answers@girlscoutsosw.org.

Balance and Payment Options
A $75 non-refundable deposit is due at the time of registration to reserve your camper’s spot. Financial assistance cannot be used towards this deposit. You may choose to pay your camp balance in full at the time of registration, or make additional payments leading up to the payment due date.

The balance of the camp fee is due six (6) weeks before the first day of the camp session. Any balances not paid six weeks before this date will incur a $35 late fee. GSOSW is offering a four (4) day grace period to pay your total balance before full cancellation. This is to ensure that those on the waitlist have an opportunity to register. Payments may be made online in your camp registration account via VISA, MasterCard, Discover, program credits, or via check mailed to GSOSW’s Portland Service Center.  

Financial Assistance

All GSOSW Girl Scout overnight campers are welcome to apply for overnight camp financial assistance (campership). To apply, first make an overnight camp reservation via your camp registration account (selecting tier 3 pricing), pay the $75 deposit, then go to the Online Forms section of the camp registration account and complete the Overnight Camp Financial Assistance Request form. See the form for submission details. Call (503) 977-6800 to request this form by mail. Information collected for camperships is kept confidential. Financial assistance information will be sent separately from your camp confirmation packet and should arrive a few weeks after you submit the Overnight Camp Financial Assistance Request form.

Financial assistance is distributed first-come, first-served, based on income and household size. Financial assistance is made possible by generous donations from individuals. If you’d like to support this important fund, visit girlscoutsosw.org/give or call (503) 977-6800. 

Cancellations

To cancel a camp registration, send an email to answers@girlscoutsosw.org no later than six (6) weeks prior to the first day of the camp session. Cancellation MUST be requested by this time in order to receive a refund of the camp fees paid, less the non-refundable deposit ($75).

COVID-19

We are currently preparing to run a traditional 2023 camp season and we will follow all COVID-19 health and safety guidelines outlined by local and national public health officials, Girl Scouts of the USA, and the American Camp Association. The health and safety of girls, families, volunteers and staff continues to be our highest priority. Should the need arise to cancel camp due to COVID-19:

  • GSOSW will inform you of the cancellation via the email associated with your overnight camp registration account.
  • GSOSW will provide full refunds (including deposits). Refunds will be automatically issued for all cancelled overnight camp programs.

Questions? Please email answers@girlscoutsosw.org and a customer care team member will be happy to assist you.

Refund Policy

Partial refund:

The camp fee, less the non-refundable deposit ($75), will be refunded only if:

  • The camper does not attend due to illness or injury. A letter from a physician must accompany this refund request.
  • The camper is sent home from camp due to illness or injury occurring at camp. Refunds are prorated in such cases and will not be made if the camper attends more than half of the camp session. This refund will only be made at the emailed request of the guardian within 30 days of the end of the camp session.
  • Family plans change and the camper can no longer attend. In this case, a written cancellation request MUST be sent to answers@girlscoutsosw.org six (6) weeks before the first day of the camp session. Cancellation requests after this six (6) week date will not receive a refund.

Full refund:

The total amount paid (including the deposit), will be refunded only if:

  • The financial assistance amount requested is not fully granted and you are unable to pay the remaining balance.
  • A selected camp session is canceled by GSOSW for any reason. 

Trading post refund: 

Deposits made to the trading post that result in a leftover balance of more than $5 after your camper’s session will be provided as refunds by September 30, 2023. Your patience is appreciated as the camp season comes to an end.



 Frequently Asked Questions
Is financial assistance available?

All GSOSW Girl Scout overnight campers are welcome to apply for overnight camp financial assistance (campership). To apply, first make an overnight camp reservation via your camp registration account (selecting tier 3 pricing), pay the $75 deposit, then go to the Online Forms section of the camp registration account and complete the Overnight Camp Financial Assistance Request form. See the form for submission details. Call (503) 977-6800 to request this form by mail. Information collected for camperships is kept confidential. Financial assistance information will be sent separately from your camp confirmation packet and should arrive a few weeks after you submit the Overnight Camp Financial Assistance Request form.

Financial assistance is distributed first-come, first-served, based on income and household size. Financial assistance is made possible by generous donations from individuals. If you’d like to support this important fund, visit girlscoutsosw.org/give or call (503) 977-6800. 

My camper's not a Girl Scout; can she come to camp?

Yes, camp is open to all girls entering grades 1–12 in fall 2023—no prior Girl Scout experience required! If your girl is not already a registered Girl Scout, $25 will be added to your total camp balance to cover Girl Scout annual membership dues through September 30, 2023. Girl Scout annual membership dues are remitted to Girl Scouts of the USA to cover the cost of fundamental services supporting the Girl Scout Movement, including accident insurance. This membership is non-refundable.

Is transportation available to and from camp?

Transportation is not available to and from camp and Girl Scouts is unable to provide carpooling resources. You will receive directions to camp in your confirmation email. See “Can parents/guardians visit the camp?” on Page 37 of the camp brochure for more details.

Can you accommodate medical/dietary needs?

We want to help your girl have a great time at camp. Understanding her needs before she arrives will help camp staff provide her with the best possible camp experience. Please be sure to list any medical conditions, physical or behavioral needs, allergies and dietary restrictions on the Camper Health History/Release form during registration. Please contact answers@girlscoutsosw.org as soon as possible to discuss special accommodations needed for your camper.

What do meals look like at camp?

Campers enjoy family-style meals served twice daily in the dining hall, and a third meal is packed up and eaten at a location chosen by the cabin group. The kitchen staff provides well-balanced meals and can accommodate most campers’ dietary needs. Additional food is readily available all day, as we know how much energy is spent having fun! If you have specific questions email answers@girlscoutsosw.org

Where will my camper sleep?

Sleeping accommodations vary depending on the camp property and unit (a unit is a group of cabins). Some examples include cabins, yurts, Adirondack cabins and even covered wagons! Campers bunk with girls similar to their age and counselors sleep in a cabin nearby. See Page 39 of the camp brochure for photos of the overnight camp properties.

Can parents/guardians visit the camp?

During drop-off, parents/guardians will accompany their camper through their health check and meeting their counselors. Interested in seeing more of camp including activity, dining and sleeping areas? Attend an on-site open house! Camp Arrowhead and Camp Cleawox will each host an on-site open house on June 24, 2023. Camp Whispering Winds will host an on-site open house on June 25, 2023. Registration information is available at girlscoutsosw.org/overnightcamp.

What training does camp staff receive?

All Girl Scouts of Oregon and Southwest Washington camp staff are required to pass a background check and complete a two-week training program prior to working with campers. Training includes CPR/First Aid certification, health and sanitation procedures, emergency preparedness, child development, group management, how to manage homesickness and more. Staff at each camp are trained in safety and facilitation practices for the program activities available at their site (e.g. archery, horses, lifeguarding, rock climbing).

Our camp staff are selected based on their program skills, maturity, education, caring attitude, and experience with children. Camp staff are primarily college students. Many camp staff grew up attending Girl Scouts of Oregon and Southwest Washington overnight camps and have completed all levels of camp leadership programs.

Is there a camp store?

The trading post is a store at each overnight camp where girls can purchase fun memorabilia, camping accessories and camp-branded clothing! The easiest way to add funds to your camper’s trading post account is during registration. To add funds after registration, contact  answers@girlscoutsosw.org. The average amount added to trading post accounts is $35. Please keep in mind that trading post account deposits must be made online and cannot be accepted on the first day of camp. If, after camp, an amount more than $5 in unspent funds is left over in your camper’s trading post account, this amount will be refunded by September 30, 2023. Your patience is appreciated as the camp season comes to an end. 

How can I communicate with my girl at camp?

You are encouraged to send mail and email to your girl while she’s at camp. Phone access is available to staff for emergencies only. Camp is purposefully a place where girls can be “unplugged,” allowing them to fully connect with each other and their environment.

Mail: To ensure that your camper receives a letter each day, we recommend writing letters ahead of time, labeling them with each day of the week and giving them to staff at camper drop-off. Staff will hand-deliver them to your girl throughout the week. You are also welcome to use the mailing address provided in the confirmation email. Don’t forget to pack pre-addressed and stamped envelopes for your camper to write back!

Email: Family and friends are welcome to email your girl while she’s at camp. Emails are printed and delivered to campers once a day. Campers will not be able to reply via email.

Can my girl come to camp with a friend?

Yes, she can! Camping with a friend can be a lot of fun, and is a great way for girls to strengthen friendships while making new ones. If your camper wants to enjoy the adventure of camp with a friend, both girls must:

1. Meet grade requirements and be registered for the same camp program.

2. Be listed as “camper buddies” on their registrations.

3. Be currently registered Girl Scouts for the 2023 membership year. Girls may add membership during camp registration.

Buddies will be placed in the same sleeping unit, and will be encouraged—as all campers are—to try a variety of activities and make new friends!

Are campers covered by insurance?

Secondary insurance coverage is provided by GSOSW for accident or injury at camp for up to $15,000. This cost is included in your camper’s Girl Scout membership.

How can my girl earn badges at camp?

Each girl has the opportunity to complete steps toward earning a Girl Scout badge, or even earn a full badge while at camp! Girls will be sent home with a written record of the badges or badge requirements, by grade level, that they completed while at camp.

Questions? We can help!

We're always happy to answer your questions or talk with you about your Girl Scout's overnight camp experience. Contact us at answers@girlscoutsosw.org or (800) 338-5248.